Data Protection Policy for ITO Tours Sports & Events

 1. Purpose This policy outlines the process by which [ITO Tours Sports & Events] ("we," "us," "our") handles Data Subject Access Requests (DSARs) from individuals ("data subjects") seeking access to their data processed by us, by the General Data Protection Regulation (GDPR) and other applicable data protection laws.

2. Scope This policy applies to all personal data processed by [ITOtours], regardless of the format in which it is held. All employees and contractors of [Organization Name] must adhere to this policy when handling DSARs.

3. Identifying a DSARA DSAR may be received by any part of our organization and can be made verbally or in writing. A request must not be officially labelled as a DSAR to warrant a response under this policy.

4. Submitting DSARData subjects may submit a DSAR to [Designated Contact Information, e.g., email, postal address]. Requests should include sufficient information to identify the requester (e.g., full name, contact details) and any specific data or processing activities to which the request relates.

5. Verification of Identity Upon receiving a DSAR, we will take reasonable steps to verify the requester's identity to ensure that personal data is not disclosed to unauthorized individuals. This may involve requesting additional information or documentation.

6. Processing a DSAR

• Timeline: We aim to respond to DSARs within one month of receipt. Depending on the complexity and number of requests, this period may be extended by two more months.
• Fees: Access requests are generally free of charge. However, we may charge a reasonable fee for additional copies or if the request is manifestly unfounded or excessive.

7. Responding to a DSAROur response will include the following information:

• Confirmation of whether or not personal data concerning the data subject is being processed.
• A copy of the personal data being processed, along with details of the processing purposes, categories of personal data, and recipients of the data.
• This includes information on the data subject's rights, including the rights to rectification, erasure, restriction of processing, and object to processing.

8. Exemptions and Limitations Certain exemptions and limitations to a DSAR may apply under specific circumstances or legal requirements. If any such exemptions apply, the data subject will be informed accordingly.

9. Training and Awareness: All staff handling personal data will receive training on this policy and handling DSARs effectively and in compliance with our data protection obligations.

10. Policy Review and Updates This policy will be reviewed regularly and updated as necessary to ensure ongoing compliance with data protection laws and regulations.

 1. Purpose and Scope

This policy establishes a standardized framework for managing and mitigating risks associated with third-party vendors and service providers. It applies to all departments and employees involved in selecting, engaging, and managing third-party entities across the organization.

2. Policy Statement

The organization is committed to ensuring that all third-party engagements are conducted to minimise risk to our operations, reputation, and compliance obligations. We will systematically assess, monitor, and manage third-party risks through the lifecycle of the vendor relationship.

3. Definitions

• Third-Party Vendor: Any external organization or individual that provides goods or services to the company.
• Risk Management is the process of identifying, assessing, and controlling threats to an organization's capital and earnings.

4. Roles and Responsibilities

• Senior Management: Ensure the policy is aligned with the organization's strategic goals.
• Procurement Department: Lead the vendor selection process, ensuring all checks and balances are in place.
• Risk Management Team: Conduct risk assessments,      monitor vendor performance, and manage risk mitigation strategies.
• Legal and Compliance: Ensure vendor agreements comply with applicable laws and regulations.
• IT Department: Assess and manage technology-related risks from third-party vendors.

5. Vendor Selection Process

• Pre-Assessment: Initial screening of vendors to ensure they meet the organization's minimum requirements.
• Risk Assessment: Detailed evaluation of      potential risks associated with a vendor, including financial stability,      cybersecurity measures, and compliance practices.
• Selection Criteria: Vendors must meet criteria related to reputation, reliability, cost-effectiveness, and alignment with      organizational values.

6. Vendor Risk Assessment and Monitoring

• Continuous Monitoring: Regular reviews of vendor performance, risk exposure, and compliance with contractual obligations.
• Risk Mitigation Strategies: Developing and implementing action plans to address identified risks.
• Reporting and Documentation: Maintaining comprehensive records of risk assessments, monitoring activities, and mitigation measures.

7. Compliance and Legal Considerations

Ensuring all vendor agreements include provisions for compliance with relevant laws, regulations, and standards. This includes data protection, cybersecurity, and industry-specific requirements.

8. Training and Awareness

Providing training for employees involved in the vendor management process to ensure they understand the risks and procedures associated with third-party engagements.

9. Policy Review and Update

Regularly reviewing and updating the policy to reflect changes in the regulatory landscape, industry practices, and organizational priorities.

10. Enforcement

Failure to comply with this policy may result in disciplinary action, including termination of employment for individuals and termination of vendor contracts.